Privacy Policy

Effective Date: April 1, 2025
Last Updated: April 1, 2025

1. Who We Are

PolyFlora Studio ("we," "us," or "our") operates polyflorastudio.ca and is based in Canada. This Privacy Policy explains how we collect, use, store, and protect your personal data.

2. What Data We Collect

This website is hosted by Squarespace. Squarespace collects personal data when you visit this website, including:

  • Information about your browser, network and device

  • Web pages you visited prior to coming to this website

  • Web pages you view while on this website

  • Your IP address

Squarespace needs the data to run this website, and to protect and improve its platform and services. Squarespace analyzes the data in a de-personalized form.

PolyFlora Studio collects personal data including:

  • Email addresses

  • Website interactions – IP addresses, browser types, access times, and browsing behaviour 

  • Contact form submissions

3. How We Use Your Data

We use collected data to:

  • Send email newsletters (only if you opt-in)

  • Respond to inquiries and assess project needs

  • Improve our website through analytics and troubleshooting

4. Data Processing

We comply with the General Data Protection Regulation and Canadian Anti-Spam Legislation. We process your data under the following legal bases:

  • Consent – When you opt-in to receive emails

  • Legitimate Interests – To analyze website performance and respond to inquiries

5. Data Retention

We store your data as follows:

  • Email addresses – Retained until the user unsubscribes

  • Contact form submissions and uploaded images – Retained long-term in our email records for reference, with no set deletion period

6. How We Protect Your Data

We use industry standard security measures through Squarespace and Google Workspace to protect your personal data. 

7. Data Sharing

We do not share personal data with third parties. All data is used internally.

8. International Data Transfers

Our service providers (Squarespace, Google Workspace, and Google Drive) may store and process your data outside of Canada. By using our website, you acknowledge that data protection laws in these locations may differ from those in Canada. Regardless of where your data is processed, we will protect it in accordance with this Privacy Policy. You may contact us for more details.

9. Your Rights Under the General Data Protection Regulation

Depending on your location, you have the right to:

  • Request access to your data

  • Request corrections to your data

  • Request deletion of your data

  • Request data portability (receive a copy of your data in a structured format)

  • Restrict or object to data processing under certain conditions

  • Unsubscribe from emails at any time

To exercise these rights, contact us at nathaniel@polyflorastudio.ca

10. Children's Privacy

Our website and services are not intended for individuals under 18. We do not knowingly collect personal data from anyone under 18. If a parent or guardian believes their child has provided personal data without consent, they may contact us at nathaniel@polyflorastudio.ca to request its removal.

11. Cookie Usage

We use cookies to enhance user experience and analyze website traffic. Cookies are small text files stored on your device that help improve functionality. The types we use include:

  • Essential cookies – Necessary for website functionality

  • Analytics cookies – Help us understand site performance and visitor behaviour

Users can manage or disable cookies through their browser settings. For visitors in the EU and UK, a cookie consent banner may appear, allowing you to accept or adjust cookie preferences.

12. Updates to this Privacy Policy

We may update this policy from time to time. Users should check this page periodically for updates.

13. Contact Us

For privacy related inquiries, you can contact us at nathaniel@polyflorastudio.ca